General Data Protection Regulation – information to be provided to visa applicants concerning the personal data provided upon application

Information on the processing of your personal data:

Providing your personal data required by the harmonised application form (Annex I of the Visa Code), as well as providing your photograph and your fingerprints are mandatory for the examination of your visa application. Failure to provide such data will result in the application being inadmissible.

The authorities responsible for processing the data in Hungary are: Ministry of Foreign Affairs and Trade, H-1027 Budapest, Bem rkp. 47., https://konzinfo.mfa.gov.hu/en/embassies#hungarian-embassies-abroad, E-mail: konz@mfa.gov.hu; National Directorate-General for Aliens Policing, H-1117 Budapest, Budafoki út 60, http://www.bevandorlas.hu, E-mail: migracio@oif.gov.hu

 

Contact details of the data protection officers: Ministry of Foreign Affairs and Trade, H-1027 Budapest, Bem rkp. 47., DPO: Viktor Vincze dr. E-mail: adatvedelem@mfa.gov.hu; National Directorate-General for Aliens Policing, H-1117 Budapest, Budafoki út 60, General DPO: Gabriella Pálfy dr. Pol. Lt. Col. E-mail: adatvedelem@oif.gov.hu.

The legal basis for the collection and processing of your personal data is set out in Regulation (EC) No 767/2008 (VIS Regulation), Regulation (EC) No 810/2009 (Visa Code) and Council Decision 2008/633/JHA. The data will be shared with the relevant authorities of the Member States and processed by those authorities for the purposes of making a decision on your visa application.

Biometric data, data provided in the visa application form, as well as information on the decision  taken on your application (granting, refusal, annulment, revocation or extention of a visa)  will be entered and stored in the Visa Information System (VIS) for a maximum period of five years. During this period competent visa authorities may consult the VIS for the purpose of examining applications and decisions related thereto.

The authorities responsible for carrying out checks at external borders and within the national territories have access to search the VIS for the purpose of verifying the identity of the person, the authenticity of the visa or whether the person meets the requirements for entering, staying in or residing within the national territories. Asylum authorities only have access to search the VIS for the purpose of determining the EU State responsible for the examination of an asylum application. In specific cases, national authorities and Europol may request access to data entered into the VIS for the purposes of preventing, detecting and investigating terrorist and criminal offences.

Your personal data might be transferred or made available to a third country or to an international organisation only in exceptional cases, in accordance with Article 31 of the VIS Regulation.[1]. You can contact the authority responsible for processing the data (see contact details above) to obtain further information on these conditions and how they are met in your specific case.

Under the General Data Protection Regulation[2] and the VIS Regulation[3], you are entitled to obtain access to your personal data, including a copy of your stored data, as well as the name of the Member State which transmitted it to the VIS. You may also request that your personal data which are inaccurate or incomplete be corrected or completed, that the processing of your personal data be restricted under certain conditions, and that your personal data recorded unlawfully be deleted.

You may address your request for access, rectification, restriction or erasure directly to the authority responsible for processing the data (see contact details above). Further details on how you may exercise these rights, including the related remedies according to the national law of the Member State concerned, are available on its website and can be provided upon request.

You may also address your request to any other Member State. The list of competent authorities and their contact details is available at: https://edpb.europa.eu/about-edpb/board/members_en

You are also entitled to file a complaint with the national data protection authority of the Member State of the alleged infringement, or of any other Member State, if you consider that your data have been unlawfully processed. The data protection authority of Hungary is: Hungarian National Authority for Data Protection and Freedom of Information, H-1055 Budapest, Falk Miksa utca 9-11; E-mail: ugyfelszolgalat@naih.hu, Website: http://www.naih.hu

Please contact the competent visa authority for information on the processing of other personal data that may be necessary for the examination of your application.

 


[1] Article 31 of Regulation (EC) No 767/2008 (VIS Regulation)

[2] Articles 15 to 19 of Regulation (EU) 2016/679 (General Data Protection Regulation)

[3] Article 38 of Regulation (EC) No 767/2008 (VIS Regulation)