Please contact our external service provider VFS Global for making appointments at https://visa.vfsglobal.com/chn/en/hun/.
List of supporting documents to be submitted by applicants travelling for the purpose of business visit or short professional training
- Filled application form signed by the traveler
- Passport
- it should have been issued within the previous 10 years,
- it should be valid for at least three months after the intended date of departure from the territory of the Schengen states,
- it should contain at least two empty pages.
- Photo
- it should be a passport-size photo taken within the last 6 months
- Travel medical insurance
- its minimum coverage should be EUR 30 000,
- it has to cover any expenses which might arise in connection with urgent medical treatment, repatriation for medical reasons or death,
- it should be valid throughout the territory of the Member States and cover the entire period of the person’s intended stay or transit
- Chinese nationals: copy of all pages of Hukou (no translation)
- Proof of solvency:
- Bank statements from the last 3 months, not deposits account
- Proof of the solvency of the employing company, if the company pays the costs of travel and living; or
- Proof of the applicant's personal solvency, in case personally covering the costs of travel and living
- Proof of solvency for employees:
- a sealed copy of the business license of employing company
- a letter from the employer (in English, or in Chinese with an English translation) on official company paper with stamp, signature, date and clearly mentioning:
- address, telephone and fax numbers of the company
- the name and position in the company of the countersigning officer
- the name of the applicant, position, salary and years of service
- approval for leave or absence
- Proof of accommodation: For the whole duration of the intended stay. (Travel programme: documents providing clear evidences about the applicant’s travel programme (transportation booking, itinerary etc.)
- For retired persons: proof of pension or other regular income
- For unemployed persons:
- if married letter of employment and income of the spouse and notary certificate of marriage, legalized by the Ministry for Foreign Affairs.
- if single /divorced /widow/widower: any other proof of regular income.
- For minors (under the age of 18 years): student card and original letter of the school, mentioning:
- if the minor is travelling alone or with only one parent: notary certificate of permission to travel from both parents or legal guardians legalised by the Ministry for Foreign Affairs, and when not in China, attested by the relevant authorities in the country of residence
- notary certificate of family relation or proof of guardianship, legalised by the Ministry for Foreign Affairs
- name and function of the person giving the permission
- permission for absence
- full address, telephone number of the school
- Original invitation letter from the organiser of the event of the country of destination:
- On official paper, mentioning
- purpose and duration of the stay
- detailed program and itinerary
- an indication of the costs of the study/sport and entity that will pay for them
- indication of lodging during the period of the intended stay.
- Original letter from the Chinese cultural or sports organisation (the letter must be in English or in Chinese and an English translation)
- On official paper with stamp, mentioning:
- full address and contacts of the organisation
- the name and position of the countersigning officer
- name, position, salary and years of employment (only for professionals)
- confirmation of participation
- entity that will pay for costs of travel and living
- copy of business licence (and an English translation)
- Application fee
VFS Global will not make a decision in the Schengen visa applications, the external service provider is only responsible for receiving the application and sending the files to the responsible Embassy in Beijing or Consulate Generals in Shanghai or Chongqing.
